Within the Parent Portal under "Reports":
You can track your student/s' overall academic progress and generate their Termly Academic Transcripts.
This section also includes helpful guides to ensure you're able to navigate and use these features effectively. We recommend reviewing this section first. If you have any further questions or need clarification, be sure to check out the list of FAQs our team has compiled below.
FAQs
FAQs
How do I generate an Academic Transcript?
You will be able to generate your student’s Academic Transcript via the Reports section within the Parent Portal:
- Log into your Parent Portal
- Navigate to “Reports” at the top
- Select your Student's Grade
- Within the term summary, select each subject and add feedback on performance, work ethic and overall feedback
- Click Manage feedback to add feedback applicable to the term
- Download the Academic Transcript to view a preview and click to download a printable report when you are ready.
I have generated an Academic Transcript using the Government Report Creator (GRC). Can I still access these?
Yes, you can still access your generated Half-Yearly and End-Of-Year Academic Transcripts within the GRC on the Student Portal, and in the future, these will also be available for download via the Parent Portal under the "Reports" section.
If I want previous Academic Transcripts created in the Government Report Creator (GRC) to appear in the new report format, will I need to recreate them using the new report feature in the Parent Portal?
Any previously generated reports (via the GRC) will be available in the Parent Portal in the future. If you want these updated in the new report format, you will need to compile them in the new report feature. Simply add the subject/term feedback (or copy and paste from GRC) to your Reports in the Parent Portal and generate another Academic Transcript.
Why are electives and/or additional subjects missing from the Academic Transcript for term X?
Electives and additional subjects can be prioritised as needed, outside of specific terms. As they don't align with specific terms, feedback and performance overview will only appear in Grade Reports. You can, of course, still download your student’s completion certificates for electives/additional subjects via their Student Portal.
How many times can I download an Academic Transcript?
A report can be downloaded and recompiled as often as needed. Visit the Term Summary in your student's Grade Report to download an Academic Transcript.
How long does it take to download once requested?
Once all of the necessary information has been provided and submitted, an Academic Transcript should be generated within 1 hour. We will notify you via email when it is ready to download.
Can I edit my feedback in the Academic Transcript?
Yes, the Parent Portal offers the option to edit any feedback you have previously saved against any subject or term. If you discover after you have generated the Transcript that some changes are needed, you can refer back to the "Preview" page within Reports to make any necessary edits and regenerate the Transcript after that.
We decided not to complete XXX subject, but it's coming up in the report. How can I remove this?
It's not possible to remove subjects from the report at this time. However, you can select N/A when capturing feedback for a subject and add commentary to support your decision, which will appear in any printable reports.
Can I still get a Mid-Year/End-Of-Year Academic Transcript?
If you have opted for the Government Report Creator Service, you will still be able to generate a Mid-Year/End-Of-Year Academic Transcript via the Report Creator Dashboard. Academic Transcripts compiled via Reports, in the Parent Portal, are available by term.
When I download a transcript, there is a message that it's not suitable for Government Reporting, but I have government reporting access.
An Academic Transcript alone will not provide sufficient evidence for government reporting. Your state’s education agency will typically seek a full year’s worth of study, including work samples and other information not included in the Academic Transcript. If you have access to the Government Report Creator, you can generate the reporting you need for your state’s authority. Alternatively, please check out our Help Centre for more information on how to meet the reporting requirements in your specific state.
Do I need to mark all of the lessons completed in order to generate an Academic Transcript?
No, students are not required to mark all lessons as completed in order to generate an Academic Transcript. Once you or your student feels that the necessary content has been completed, you can submit your term feedback through the Parent Portal at any time and generate the Academic Transcript.
How do I generate a Report if I don't have access to the Government Report Creator?
For families who have chosen an enrolment option that does not include the Government Report Creator Service, you can still report to your state’s Department of Education without this service. You can do this by using your child’s completed work samples and the matching Parent Assessment Checklists found in your Parent Planner to compile your report. For detailed, step-by-step guidance on how to report in your specific state, we recommend visiting our Australian State Specific Information article collection to find the specific reporting requirements for your state.
Can I use the Academic Transcript for Government Reporting?
An academic transcript will not provide sufficient evidence for government reporting. Typically, Government Reporting agencies seek a full year’s worth of study, including work samples, etc. If you have access to the Government Report Creator, you can generate the reporting you need for your state’s authority. Alternatively, please check out our Help Centre for more information on how to meet the reporting requirements in your specific state.
You can find out more about Euka’s Government Report Creator here
How do I comment on my student's "Performance" within the Feedback Section?
There’s no right or wrong way to provide feedback on your student’s studies. However, if you’re looking for some guidance on how to approach and complete this section, feel free to refer to the guidelines below:
Distinction: Demonstrates advanced understanding, applies concepts independently, and makes insightful connections.
Credit: Shows confident understanding, mostly accurate responses, and sound reasoning.
Pass: Displays general understanding, applies concepts with guidance, and provides basic evidence.
Needs Support: Shows limited understanding, requires significant guidance, and work is incomplete.
N/A: No evidence was submitted, or it was not applicable.
How do I comment on my student's "Work Ethic" within the Feedback Section?
Feel free to use the guidelines below to help you assess and provide feedback:
Diligent – Demonstrates consistent effort, completes assigned tasks, and takes time to review and improve work.
Attentive – Stays focused during learning sessions, follows instructions carefully, and requires minimal redirection.
Resourceful – Makes effective use of learning strategies and tools, engages with linked practice tasks in the Student Portal (such as Matific, Mathspace, or Literacy Planet), uses home resources when helpful, and seeks assistance appropriately.
Responsible – Manages time and materials well, keeps work samples organised, and follows agreed-upon routines.
Needs Encouragement – Shows inconsistent effort, requires frequent prompts, and benefits from clear next steps.
N/A: No evidence was submitted, or it was not applicable.
What kind of general feedback should I include about my student's learning for their transcript?
Use this space to share a short snapshot of the term. You can mention a highlight, point to something your child actually did, and, if helpful, add a simple next step. Referring to a lesson task or an Activity Sheet makes your note especially useful for tracking progress. Below are the simple approaches you can use when writing general feedback. Feel free to choose the one that best suits your style and needs.
Option A)
Feedback: what to write
Use this space to share a short snapshot of the term. You can mention a highlight, point to something your child actually did, and, if helpful, add a simple next step. Referring to a lesson task or an Activity Sheet makes your note especially useful for tracking progress.
Helpful prompts while you write
Strengths and highlights: name one thing that went well this term and where you saw it happen. You might reference a specific lesson, a quiz, or an Activity Sheet.
Evidence: include one concrete piece of evidence such as the title of a lesson, a quiz result, or a dated work sample or photo you’ve saved for reporting.
What helped: note any routines or home resources that supported learning (for example, shorter practice sessions, a reading routine, or extra practice using the lesson tasks).
Adjustments that worked: it’s fine to mention how you adapted the lesson to suit your child, such as writing in a notebook instead of printing, answering orally, or swapping materials while keeping the learning goal. Euka is designed to be flexible.
Challenges and supports: briefly note a topic that was tricky and how you responded so progress can be seen next term.
Next step: finish with a simple intention for the coming weeks, such as practising a skill, revisiting a concept, or building a regular study habit.
Sentence starters
“My child is growing in… For example, in Week … they…”
“One highlight this term was… shown when they completed…”
“To support learning we tried… which helped them to…”
“Next, we plan to focus on… by…”
Short examples you can adapt
English: “Reading fluency has improved. During the picture-book unit they explained character choices clearly. Next we’ll build vocabulary with a weekly word journal.”
Mathematics: “Understands fractions more confidently after completing the Week 6 Activity Sheet and a revision quiz. Next we’ll apply this to multi-step word problems.”
Science or HSIE: “Highly engaged in hands-on investigations and records observations well. We are saving dated work samples and photos for reporting.”
Learning routine: “Settled into a self-paced routine. We adjusted printing by using a notebook for written answers while reading from the Student Portal.”
Option B)
As a general guide, you could share one highlight, one evidence point, and one next step. Perhaps mention a specific lesson, quiz, or Activity Sheet.
Prompts
Strength: what went well and where you saw it
Evidence: lesson title, quiz result, or dated sample/photo
Next step: a simple focus for coming weeks
Starters
My child is growing in… For example, in Week … they…
A highlight was… shown when they completed…
Next, we will focus on… by…
Examples
English: Reading fluency improved during the picture-book unit. Next we will build vocabulary with a weekly word journal.
Maths: Better with fractions after the Week 6 Activity Sheet and a revision quiz. Next we will try multi-step word problems.
Science: Very engaged in hands-on investigations and records observations. We are saving dated samples for reporting.
Option C)
You are welcome to use this as a general guide:
Write a short note that names one highlight from the term, points to something your child actually did, and finishes with a simple next step. You might mention a specific lesson, quiz, or Activity Sheet as evidence, and briefly note what helped at home, for example shorter practice blocks, a reading habit, or using Student Portal tasks. It is also fine to mention any tweaks that worked, such as answering orally, writing in a notebook, or swapping materials while keeping the same learning goal. If a topic was challenging, add a line on how you supported them so progress can be seen next term. Keep it warm and practical by highlighting an achievement, giving one concrete example with a date or title if you have it, and setting a small focus for the coming weeks.